Manager, Meetings (Japan Region)

Description

THE ORGANIZATION

The Entrepreneurs’ Organization (EO) is a high-quality support network of 18,000 business founders and owners in 220 chapters and 80 countries worldwide. EO’s purpose is to move the world forward by unlocking the full potential of entrepreneurs. Since 1987, EO has helped entrepreneurs achieve transformational growth through the power of life-enhancing connections, shared experiences, and collaborative learning. Guided by EO’s core values : trust and respect, thirst for learning, think big, be bold, and together we grow, EO’s international staff collaborates successfully across diverse cultures. As an EO employee, you will gain access to the world’s top experts in entrepreneurship, grow beyond your perceived limits, and make breakthroughs as you refine and realize your personal goals. EO’s competitive total rewards package, flexible work environment, and generous professional development resources are frequently cited as among the most popular benefits of working at EO.

POSITION SUMMARY

The Manager, Meetings is responsible for the planning, delivery, and success of EO meetings and eventsfor the organization with emphasis in the region they are assigned. The Manager will enforce standards, process, tools, resources, and trainings to standardize the planning and execution of regional events and meetings. Additionally, the Manager will be involved in translation and interpretation needs of events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversees overall success and execution of Presidents Meetings, Regional Leadership Summits, Regional Council meetings and other regional based events or organizational meetings as assigned.
• With the Director of the region, leads discussions with Member Leaders regarding timing, location, financial contributions, and overall strategy of meetings in region assigned.
• Manages financial oversight of meetings they lead, including hotel contract management, approving meeting / event budget, and final budget reconciliation.
• Coordinates all meeting set-up, Food and Beverage, Audio / Visual, and room block details with contracted hotels for meetings.
• Coordinates off-site social events and transportation related to events and offers assistance as needed for any pre / post tours.
• Manages all tasks related to registrations, including timely reporting, to event stakeholders.
• Manages internal marketing of meetings / events including updates to public site, inclusion of event info in newsletters, sharing with staff, participation in functional calls, and promotion at other regional meetings / events.
• Determines staffing needs and organizes travel team including Executive Team and Board registration and travel management (work with Board Liaison).
• Develops post event report to include evaluations, lessons learned, and organizational impact. Retain important event documents and reassess training and resources to ensure learnings are implemented.
• Coordinates with translation and interpretation team to ensure pre-event material and onsite needs are fulfilled.
• Ensures events are following best practices and minimum standards as outlined by Director.
• Support Director as needed.
• Other event support as assigned – such as GLC, Universities or EO meetings.

QUALIFICATIONS, SKILLS, AND KNOWLEDGE REQUIRED