SUMMARY :
This role is a hybrid role ensuring purchasing operations functions are compliant to purchasing policies and procedures.
Buyer activities include responsibility for managing the procurement workflow process for Global transactions. S / he provides daily support to Regeneron employees and suppliers and executes procurement-related projects and tasks and makes decisions within limited parameters under regular supervision.
Vendor Maintenance activities include the support of Vendor Maintenance continuous operations utilizing the Supplier Approval Process and Portal technology. The role will manage the integrity of the vendor master data system of record for suppliers across all Regeneron entities globally. The Specialist Vendor Maintenance is responsible for processing existing and new supplier approval workflow requests and updating / maintaining supplier onboarding records, reviewing supplier contact details, partnering with Suppliers to educate on and assist with accessing our portal, assessing D&B reports and assisting stakeholders with initiating ABAC, Infosec, and other risk assessments as required on a daily basis.
The role works closely with Global Procurement Teams, A / P, Treasury, Tax, and internal stakeholders to ensure compliance to all required rules, regulations, and policy.
SCOPE : Global Procurement Operations Activity for Japan Market
JOB RESPONSIBILITIES :
PR / PO / Invoice
- Manages approved PRs, create purchase orders (POs) in a timely manner while communicating with sourcing team approvers as necessary. Assures accurate PO line-item structure, supplier entity, currency, remittance, and adds contract numbers & notes to guide proper tax exemption and delivery instruction if needed.
- Analyze identified POs for closure and manage creation of new ensuring documentation and compliance with policies. Communicate with Suppliers as needed to identify activity on existing POs and confirm new PO information for future invoicing.
- Prompt review and resolution of invoice holds.
- Act as a change agent analyzing processes, ways of working, tools, etc. to identify improvements and optimization opportunities
- Manage day to day operations with in Japan for Travel, Corporate Card, and Fleet
Supplier
Initiates create requests as received from Business requestors. Requests should be validated with category teams to ensure strategy alignment. Use of pcard or BOLT catalog should also be considered.Initiates edit requests as necessary in iSupplier to support PO activity and payments.Actively follow-up with suppliers to ensure prompt onboarding in our portalPerform system of record (Oracle, Zycus, etc.) entry & troubleshooting for new vendor set up, changes to existing vendor information, deactivate vendors, and attach documents to vendor file within Oracle and / or SharePoint with a high level of accuracy avoiding errors and duplications.Document storage and retention of all forms, certificates, correspondence, etc.Use communication skills to exchange information and escalate procurement-related issues; self-starter; takes direction from others but also works well independently and anticipates the needs of procurement to provide thorough support.Work with Vendormaintenance, procurement teams, suppliers, and business requestors to collect required information and approvals and ensure suppliers properly input the required information into the supplier portal. Examples include, but are not limited to supplier tax forms, updated business contacts information, and vendor change notices resulting from legal entity merges, changes, etc.Conduct special projects related to Supplier Onboarding as assigned.Create and maintain regular reports and specialized documentation as required; research and provide information in response to requests from leadership.JOB REQUIREMENTS :
Perform job duties under minimal supervision.Basic knowledge of the procure to pay process and procedures.Must have analytical and problem solving skills and must pay close attention to detail while maintaining a high level of accuracy.Relationship management skills to communicate effectively with internal stakeholders and suppliers.Able to articulate process steps with deep understanding in Procurement processes, policies, and rules, and collaborate with global team members for improvements.Execute procurement-related projects and tasks based on specific instructions with limited discretionDetail orientated and ability to follow procedures and structured workflow system guides.Business level English and Native level JapaneseExperience
4+ years of related vendor maintenance experience within Procurement, AP or similar financial administrative role, or General administrative role.Experience working for multi-national companiesExperience operating with integrity, focus, and clarity in an environment of ambiguity to drive change and improvementBasic computer skills; Microsoft Office (Word, Excel, PowerPoint, Outlook); Oracle&Zycus preferred.Familiarity and experience working in an ERP system (SAP / Oracle / etc)