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Project Administrator

Project Administrator

Okinawa Institute of Science and TechnologyTancha, Onna-son, Kunigami-gun Okinawa, Japan
9 days ago
Job description

Responsibilities

  • Support the day-to-day administrative activities of the Center to ensure effective operations.
  • Provide logistics support to internal and high-level external-facing meetings including visitors from government, academia and industry.
  • Support meeting scheduling, travel arrangements, and event coordination.
  • Organize and maintain a variety of records, files, data, and reports, including information of a confidential nature.
  • Process and monitor routine financial transactions.
  • Assist in compiling reports and presentations; for instance, working with the Chief Operating Officer to prepare the meeting agenda and reference materials in drafting and typing, editing, and finalizing the documents and maintaining meeting minutes.
  • Help the finance team prepare the accounting book as part of the annual report to the funding agency.
  • Other administrative tasks as needed.
  • The successful candidate is expected to work in a cross-functional manner in collaboration with the Office of the Dean of Research and OIST Innovation and other OIST departments.

Qualifications

Required)

  • Minimum 2 years of administrative experience.
  • Sufficient skills in Microsoft 365 applications (WORD, PowerPoint, Excel, etc.)
  • Experienced in filing and documentation management.
  • Excellent communication skills in English and Japanese (equivalent to TOEIC score of 900+).
  • Excellent time management, multi-tasking, teamwork, and organizational skills.
  • Ability to write a clear and concise document

    • Preferred)

  • 5+ years of administrative experience working in an international environment.
  • Work experience in an academic environment
  • Working knowledge of government administrative procedures

    • Compensation and Benefits

    In accordance with the OIST Employee Compensation Regulations

    Benefits :

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid)
  • Welfare pension insurance (kousei-nenkin)
  • Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
  • Access to Child Development Center
  • Access to Schooling Options
  • Language Education
  • Resource Center (Daily Life Support in Okinawa)
  • Remote Work System

    • Application Documents

  • Curriculum vitae ideally in both Japanese and English
  • Please be sure to indicate where you first saw the job advertisement.
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    Administrator • Tancha, Onna-son, Kunigami-gun Okinawa, Japan