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HR & Admin Coordinator (Part time) - 人事・総務コーディネーター

HR & Admin Coordinator (Part time) - 人事・総務コーディネーター

SelectraTokyo, Tokyo, Japan
19 days ago
Job description

The candidate will operate as our HR coordinator and Country Manager assistant for administrative tasks. The position supports our Country Manager in administrative tasks and helping the HR & Accounting teams complete their missions.

Main Missions

HR and Administrative

  • Onboarding after recruitmentPre-onboarding communication with the candidatesCoordinate training & onboarding with the manager of the candidateBooking medical check-upEnrollment to social insurance (社会保険・雇用保険)
  • Offboarding after retirementCommunications related to the last day of work Obtaining signatures & documents needed to finalize retirementFilling the forms to cancel social insurance enrollment (社会保険・雇用保険)
  • Shifts and working hours managementShift management; duplicating the sheet monthly for Tokyo office members (8 to 10 people)Work hour management; reflecting the comments of employees on the sheet Reminding everyone to fill in the shift once a weekDouble-checking hours inputted in Freee software at the end of the month
  • HR follow-upEmployment contracts’ deadline tracking Paid holiday tracking (on freee)Annual medical checkup reservationOrganization of HR evaluation, twice a year, with managers
  • People Partnerregularly listen, know and understand our employeescasual catch-up with team memberssharing any updates with Country Manager
  • AccountingCreation of invoices for partnersOrganization AR documentsPayment notice managementSending out payment notice to our freelancersSales Reporting report online sales via affiliation platformsreport call center sales via reports

Assistant responsibilities

  • Office Management
  • External vendor & stakeholder communication and management (especially related to invoices)
  • Contract management FreelancersPartners companies
  • office maintenance / communication with building management
  • Punctual Translations (English ⇔ Japanese)
  • Strategic documents
  • Punctual Researches
  • Services that Selectra may use Laws and regulations related to our sectors of activity (energy, telecom, insurance...)
  • Administrative research when needed
  • monthly fill-in kWh used in Tokyo
  • HR related matter ➡️Execution, communication with specialists, creating necessary documents, contracts, and application form

    • Profile

  • Native Japanese speaking and writing level
  • Trustworthiness is one of your strongest qualities, meaning you have not had issues with attendance or other tardiness during your past experiences. You are also able to communicate clearly with the team;
  • Proactive and driven person, happy to communicate with external partners and collaborators;
  • Communication skills; you are able to communicate clearly & directly with managers & collaborators
  • Ideally, you already have a first experience in Japanese company administration or HR
  • Attention to detail; you are a rigorous, organized and reliable person;
  • English, French or Spanish skills to communicate with the international team is appreciated, but not a must

    • Terms and conditions

  • Type of contract : 1-year long Japanese contract (renewable)
  • Location : Tokyo, Japan (our office is located between Shibuya & Ebisu)
  • Trial period : 3 months
  • Salary Range : from 2,000 yen～ per hour (based on profile & experience)
  • Desired start date : ASAP (Feb to March 2025).

    • Benefits and Perks

  • With the Japanese and Australian teams being based in Tokyo, you’ll have the opportunity to work in an international environment
  • You’ll learn and gain responsibilities within a dynamic team
  • Possibility to work remotely few days a week (negotiable)
  • Free weekends : work week from Monday to Friday
  • Small united team, good working atmosphere
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    Coordinator • Tokyo, Tokyo, Japan