Facilities and Administrative Assistant

Overview

IDC is the premier global provider of market intelligence, advisory services, and events for the information technology, telecommunications, and consumer technology markets. With more than 1,100 analysts worldwide, IDC offers global, regional, and local expertise on technology and industry opportunities and trends in over 110 countries. IDC's analysis and insight helps IT professionals, business executives, and the investment community to make fact-based technology decisions and to achieve their key business objectives. Founded in 1964, IDC is a wholly owned subsidiary of International Data Group (IDG), the world's leading media, data and marketing services company that activates and engages the most influential technology buyers.

Responsibilities

Do you have good communication skills and a strong work ethic. Are you reliable, able to follow the instruction as well as use your initiative. This role is more than just an Administrative role, it needs you to have independent thinking, task prioritization & problem solving skills.

Your duties will require (but are not limited to) :

• Managing the day-to-day operations of the Japan office space.
• Managing incoming calls and ensuring that all enquiries are dealt with in a timely and efficient manner.
• Organize and track mail / couriers.
• Maintaining a clean and organized office environment.
• Support and manage employee workplace health and safety.
• Oversee office supply inventory, place orders, and ensure adequate stock levels.
• Point of contact for ownership / landlord.
• Coordinate with vendors and service providers to address office needs.
• Office utilisation tracking and reporting.
• Consumables spending tracking and reporting.
• Assistance in planning, guiding, and facilitating internal meetings and events.
• Provide administrative support to employees, including assistance with travel arrangements and other logistical needs.
• Facilitate onboarding for new hires, ensuring they have the necessary resources and information
• Support and facilitate office relocation project.

Qualifications

Skills & Experience :

Language : Native Japanese, Basic English