Job Title : HR Manager
Organisation structure : Human Resource & Administration
Reports directly to : Country Manager
Other reporting to : Regional HR Director
Location : Shin-Yokohama, Japan
Purpose of the Job / Job Mission
Being a valued member of the leadership team responsible for supporting the organization in achieving success for growth and effective workforce. Perform as proactive partner with the business to maximize organizational performance through the development and implementation of HR strategies and plans, and leading the HR team in delivering high value HR services across the organization.
Essential Functions
Benefits
- Manage related enquiries on employee benefits including leave, medical, and health checkup.
- Manage employee health and welfare matters.
International Assignment / Foreign Hire
Work closely with regional HR team in Singapore to ensure IA and foreign local hire management is in line with policy and guidelines.Performance Management & Compensation
Review objectives setting for employees to ensure adherence to the Employee Performance Management & SMART guidelines.Handle monthly payroll activities including update of employee records, overtime pay, generate reports.Maintain and update the payroll database for BYOK staff and auxiliary.Work with Country Manager and Regional HR Director on annual salary review and bonus review process.Recruitment, On-boarding & Exit
Responsible for recruitment activities which includes advertising, employment agency management, resume screening, interviewing, selecting, salary benchmarking and recommendations, conducting reference checks, offering and negotiating.Prepare welcome package and conduct new employee orientation.Prepare letters for new employment, confirmation, transfer, promotion, resignation and termination.Manage exit procedure in compliance with local labour law.Learning & Development
Support Managers in learning and development needs of employees including recommendation, sourcing of external training and program evaluation.Review and plan external training program.Work with Country Manager, Line Managers and SEA Learning Centre hub for nomination of internal trainings.Employee Relations
Maintain employee grievance and prepare warning letter if needed.Prepare retrenchment process and severance payment to ensure the process are in line with government regulations.Maintain company regulations to ensure the company regulations are adhere to group and government regulations.Maintain permits and legal requirements related to HR to ensure all permits and requirements are fulfilled and valid.Office Management
Supervision of HRA Officer and Assistant.Contact point to other entities for operations related matters.Reporting & Survey
Timely update of SuccessFactors for changes in employee data such as new hire and exit.Monthly headcount update and report.Participate in HR related surveys.Others
Support improvements in HR related work processes, benefit scheme and policies review.Drive HR projects roll out.Knowledge, Skills and Abilities
Agile mind-set and ability to multi-taskAbility to work independently and as a teamExcellent communication skills, both spoken and written effective in dealing with different levels in the organization as well as different culturesProactive and positive attitude with continuous improvement mindset to drive changesExperience and knowledge on all the end-to-end HR topicsProficiency on Japanese Labor LawHigh degree of discretion when dealing with confidential informationIT savvy and familiar with commercial HR softwareMeticulous, analytical and good problem-solving skillsPro-active, flexible and adaptableStrong business acumen and HRBP mind-set to enable business through alignment with HR strategiesExperience
Mandatory :
At least 7 years of HR generalist experienceExperience in office management / administrationDesirable :
Experience working in multinational companiesTools : Microsoft Office and internal software such as SuccessFactorsGood experience in employer branding and partnership with universitiesAble to work under pressureHR Management
Educational Requirements
Mandatory :
Degree in Human Resources Management, Business Administration, Psychology or related courseGood knowledge of local labor law and social insuranceDesirable :
Good command in business English level