Global Mobility Operations Specialist

Description 【募集の背景 / Purpose & Scope】 To support the Mobility team with operational mobility tasks 【職務の内容 / Essential Job Responsibilities】 （雇入れ直後）

• Monitor and update Global Assignment Management System as required
• Ensure that various data is accurately recorded and maintained in accordance with established protocols
• Support the GM team in producing any documentation required for tax, social security and immigration compliance purposes etc.
• Support monthly payroll processes and annual payroll activities such as STI / LTI / Share plan / Merit increase
• Support tax return related activities
• Create assignment package documents such as Assignment Letter, Balance Sheet and Cost Estimate
• Ensure prompt payment of all invoices, keeping records, raising purchase orders and flagging any discrepancies with the relevant parties.
• Generate and share reports out of Global Assignment Management System
• Actively participate in team meetings, sharing knowledge and seeking input as required
• Support project related administrative tasks
• Collaborate with team members to document Global Mobility processes
• Deliver Global Mobility BAU processes and administrative tasks
• Send introductory information to new assignees and assist with their onboarding and offboarding （変更の範囲） 会社内での全ての業務 【就業環境に関する要件 / Specific Physical or Environmental Requirements】 This position is based in Tokyo Headquarters and will require on-site work (At least once a week). 【応募要件 / Qualifications】 ＜必須 / Required＞
• Japanese speaker (Native / Business fluent level)
• Able to write and communicate in English (intermediate level at minimum)
• Strong numeracy and Excel skills
• Highly organised and able to prioritise workload to manage deadlines ＜歓迎 / Preferred＞
• Previous GM / HR experience
• An understanding of the assignment lifecycle and typical assignment pay structures
• Exposure to monthly assignee payroll processes
• Experience of using an assignment management system or HRIS