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Project Administrator プロジェクトアドミニストレーター

Project Administrator プロジェクトアドミニストレーター

Turner & TownsendTokyo, Tokyo, JP
30+日前
職務内容の詳細

Company Description

Working in partnership with our clients, we deliver major projects and programmes with skill and precision, by focusing on outcomes and driving high performance.

Delivering innovative solutions and exceptional outcomes across our sectors, we drive the success of our client’s projects and programmes through effective planning, highly skilled teams, and rigorous controls.

Our capabilities include asset management, controls and performance, cost and commercial management, digital, procurement and supply chain, programme advisory, project management and sustainability. Backed by our extensive experience, we focus on outcomes to transform client’s projects and programmes.

With over 133 offices across 47 countries, we are an organisation of over GBP billion turnover and 12,000+ talented team members across the world. In 2025, we are combining with CBRE’s Project Management business to create the premier, differentiated programme, project, and cost management capability globally. Through this change, our profile in Asia will scale significantly, comprising a team of over 4000 staff across all major countries in region. The combination of our programme management and project management and commercial management capabilities will provide a unique opportunity to do things for our clients.

47カ国に133以上のオフィスを持ち、15億英ポンドの売上高と12,000人以上の有能なチームメンバーを擁する組織です。 2025年には、CBREのプロジェクトマネジメント事業と統合し、差別化された最高のプログラム、プロジェクト、コストマネジメント能力を世界的にご提供します。 この変革により、アジアにおける当社の知名度は大幅に拡大し、アジア地域のすべての主要国で4,000人を超えるスタッフで構成されることになります。 プログラム・マネジメント、プロジェクト・マネジメント、コマーシャル・マネジメントの能力を組み合わせることで、クライアントにユニークな機会を提供することができます。

Job Description

As a Document Controller / Project Administrator you will be responsible for maintaining organized and updated documents using a digital construction platform. You will ensure the document control strategy is followed by the project team. You will also be responsible to drive and support the day-to-day digital platform adoption to ensure the stakeholders are using the different feature efficiently.

  • Act as a ‘Champion’ and drive the day-to-day user’s platform adoption
  • Ensure the document control strategy is implemented and correctly followed by the key stakeholders
  • Review, maintain and control project documents and assure quality control

In addition to these primary activities the Document Controller may be asked to assist with the following activities :

  • Document Management : Develop and oversee a robust folder structure tailored to construction project , scan, and store documents within documents are easily accessible and properly organized within the platform.
  • Access Management : Manage permissions (view / edit) for both internal and external teams can access shared files effortlessly, managing file access seamlessly within Procore.
  • Document Control and Process Optimization : Implement and manage document control processes within Procore, ensuring timely updates and version control.Establish a feedback collection system to refine training materials and Standard Operating Procedures (SOPs) based on team input and industry standards.Conduct regular reviews of SOPs to ensure alignment with evolving technologies and company goals.
  • Coordination with Teams : Collaborate closely with architects, engineers, and construction professionals to align document management with project all documents meet compliance and quality assurance standards relevant to the construction industry.
  • Compliance and Security : Ensure document storage complies with laws and regulations.Maintain confidentiality regarding sensitive documents.Securely back up and store documents within Procore.
  • Additional Responsibilities : Create templates for use by other personnel within Procore.Monitor regulatory activity to maintain compliance with records and document management with communication during external audits

    • Required Skills

  • Administration skills
  • Attention to detail.
  • Able to work and communicate well with others
  • Interest to learn and configure digital construction platform
  • Flexible and open to change
  • Bilingual Japanese / English

    • 1.文書管理：

    2.アクセス管理：

  • Procore内でファイルアクセスをシームレスに管理し、チームが共有ファイルに容易にアクセスできるようにする。

    • 3.文書管理とプロセスの最適化

  • Procore内で文書管理プロセスを導入・管理し、タイムリーな更新とバージョン管理を実現する。
  • SOP）を改善する。
  • SOPの定期的な見直しを行い、進化する技術や企業目標との整合性を確保する。

    • 4.チームとの調整：

    5.コンプライアンスとセキュリティ

    6.その他の責任

  • Procore内で他の担当者が使用するテンプレートの作成。

    • Qualifications

  • A degree in the architectural or construction equivalent
  • A minimum of 5+ years professional experience in one of the following fields : management consulting, business management, and project management or information technology
  • Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors
  • Knowledge of engineering documents and approval processes within projects
  • Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
  • Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams / SharePoint, Procore, BIM360
  • Good understanding of business improvement approaches including business process re-engineering, system development, change management and other relevant techniques.
  • Excellent written and verbal communication skills in both Japanese and English
  • Enthusiastic, ability to work autonomously and strong problem solving skills.
  • 5年以上の実務経験
  • MS Office、Word、Excel、Outlook、Microsoft Teams / SharePoint、Procore、BIM360のコンピュータスキル

    • Additional Information

    Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

    We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

    Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

    Please find out more about us at

    LI-DN1

    Join our social media conversations for more information about Turner & Townsend and our exciting future projects :

    It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

    Any unsolicited resumes / CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency / Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

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    Administrator • Tokyo, Tokyo, JP