Executive Assistant, Japan

Job Description

Position Summary

The Executive Assistant (EA) to the Managing Director (MD) of NBCUniversal Japan is a proactive, resourceful, and highly organized professional who plays a critical role in enhancing the effectiveness and productivity of the MD. This individual will serve as a key liaison between the MD and internal teams, senior leadership, and external stakeholders. The ideal candidate demonstrates exceptional communication skills, sound judgment, and a collaborative mindset, while managing a wide range of executive and administrative responsibilities. The role will be a point of contact for the Executive, handling enquiries and filtering information allowing the executive to focus on strategic initiatives.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendar scheduling, ensuring alignment with business priorities and minimizing conflicts.
• Coordinate domestic and international travel arrangements, including detailed itineraries, visa applications, and travel documentation.
• Prepare and submit expense reports in compliance with company policies, ensuring accuracy and timeliness.
• Draft, edit, and assemble high-quality presentations and reports using PowerPoint and Excel, ensuring clarity and professionalism.
• Maintain organized filing systems and accurate records, ensuring easy retrieval of information.
• Act as a communication liaison, screenings, and managing correspondence.
• Handle general administrative duties such as photocopying, filing, and correspondence, ensuring smooth office operations.

Team & Business Coordination

Employee Experience & Engagement

Qualifications

Qualifications & Requirements

Personal Attributes

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and / or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.