Executive Assistant

Overview

Are you a master of organization, a proactive problem-solver, and thrive in a fast-paced, dynamic environment? Do you possess the finesse to manage complex schedules, anticipate needs, and facilitate seamless communication at the executive level? If so, we invite you to join us as the Executive Assistant supporting our CFO and VP of Operations. This is not just an administrative role; it's an opportunity to be a strategic partner, contributing directly to the efficiency and effectiveness of two key leaders within our organization.

Key Accountabilities

• Executive Support :  Provide comprehensive administrative support, including managing complex calendars, scheduling meetings across multiple time zones, and coordinating travel arrangements (domestic and international).
• Communication Management :  Act as a primary point of contact, screening calls, managing correspondence, and drafting professional emails and presentations. Ensure timely and accurate flow of information.
• Meeting & Event Coordination :  Plan and execute meetings, conferences, and special events, including preparing agendas, coordinating logistics, and managing catering.
• Project Assistance :  Assist with special projects, conducting research, compiling data, and preparing reports as needed. This may involve collaborating with various departments and stakeholders.
• Expense Management :  Process expense reports, track budgets, and reconcile financial records with meticulous attention to detail.
• Confidentiality :  Handle sensitive information with discretion and maintain strict confidentiality.
• Gatekeeping :  Skillfully manage access to the executives, prioritizing requests and ensuring efficient use of their time.
• Problem Solving :  Proactively identify and resolve potential issues, anticipate needs and take initiative to ensure smooth operations.

Required

Nice to have