Manager, Commercial Distribution, Japan (Part-Time)

Job Description:

General Description:

This role is responsible for managing pharmaceutical distribution operations in Japan, ensuring stable product supply and a high-quality customer experience through efficient and reliable order processing, shipment execution, and inventory management.

The position oversees warehouse and transportation operations utilizing domestic distribution centers (DCs), the end-to-end Order-to-Cash process for wholesalers from order receipt through shipment and billing, as well as overall inventory management. It drives the maintenance and continuous improvement of operations in compliance with GDP and relevant regulatory requirements.

In addition, this role serves as the primary operational point of contact with major pharmaceutical wholesalers, facilitating information exchange related to supply planning, shortage risk management, and demand insights. The role works closely with cross-functional teams including Commercial, Finance, Supply Chain, and Quality to support smooth and effective distribution within the Japanese market.

Accurate execution of SAP-based processes related to order management, inventory, and billing, along with KPI monitoring and audit readiness, is required to ensure both compliance and operational efficiency.

Basic requirement of a fixed work schedule of 2-3 days per week on specific days.

Essential Functions of the job:

1. Domestic Distribution (Warehouse & 3PL) Management

• Manage day-to-day operations of the domestic distribution center (DC) and third-party logistics providers (3PLs)

• Oversee outbound distribution of finished goods (FG) from DCs to wholesalers

• Coordinate transportation arrangements, delivery confirmation, and temperature control in compliance with GDP requirements

• Manage reverse logistics processes, including returns, disposal, and re-distribution

• Maintain and continuously improve warehouse and transportation operations in compliance with GDP and relevant regulations

• Monitor logistics vendors’ performance through KPIs and drive corrective and improvement actions

2. Order-to-Cash (OTC) Process Management

• Process purchase orders received from pharmaceutical wholesalers (e.g., SD Collabo, Suzuken, Toho etc)

• Perform sales order entry in SAP, including sales order uploads and master data maintenance

• Issue shipment instructions and coordinate transportation and dispatch arrangements

• Liaise with Finance to ensure accurate and timely billing and invoicing processes

• Manage wholesaler-specific commercial terms and credit limits

• Oversee return and refund processes and coordinate with relevant internal functions

3. Inventory Management (DC & SAP)

• Prepare month-end inventory reports and reconcile inventory balances between SAP and DC records

• Monitor inventory levels, batch/lot numbers, and product expiry dates

• Plan and execute annual physical inventory counts in collaboration with Finance and Quality

• Conduct root cause analysis and implement corrective actions for inventory discrepancies

• Provide inventory status and supply-related feedback to Sales and Demand Planning teams

4. Commercial Support (Wholesaler & Internal Coordination)

• Serve as the primary operational point of contact for pharmaceutical wholesalers

• Share supply plans and proactively communicate potential shortage or supply risks

• Collect sell-out and demand insights and provide timely feedback to internal stakeholders

• Support commercial flow updates such as price changes, new product introductions, and contract condition updates

5. Process Improvement & Compliance

• Drive continuous improvement and standardization of SAP- and DC-related operational processes

• Define, monitor, and analyze KPIs, and develop improvement initiatives based on performance results

• Develop, update, and maintain local SOPs and work instructions related to GDP compliance

• Prepare for and support internal and external audits related to GDP and logistics operations

• Coordinate with the Quality function on deviations, investigations, and CAPA related to warehouse and transportation activities

• Ensure pragmatic and effective operation of internal controls in accordance with SOX requirements, including appropriate segregation of duties, while collaborate closely with accounting team.

• Collaborate and network among commercial distribution personnel within JAPAC, and streamline commercial distribution processes.

Qualification Required:

Education Required:

Bachelor’s degree or above, medical or related majors preferred

Qualification:

• 10+ years of experience in managing wholesalers.

• Thorough knowledge of laws and ethical standards related to the distribution of pharmaceuticals

• Strong negotiation skills to foster mutually beneficial relationships with wholesalers.

• Communication skills to engage in effective communication with wholesalers and internal stakeholders

• Business-level English proficiency (written and spoken).

Computer Skills:

Basic skills in Word, Excel, PowerPoint, Teams

Experience in data entry and master data management with Enterprise Resource Planning System (e.g., SAP)

Travel: Travel required as needed

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeOne Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

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