[Innovative Medicine] Executive Assistant, Commercial Excellence (Fixed term)

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Non-Standard

Job Sub Function:

Fixed Term Employee

Job Category:

Non-Standard

All Job Posting Locations:

Chiyoda Tokyo Japan

Job Description:

Responsibilities:

• Performs numerous diversified secretarial clerical and administrative duties and responsibilities for the Executive.

• Duties may include normal secretarial activities such as typing correspondence word processing scheduling appointments etc.

• Also coordinate and assist in preparing associated business reports.

• Process all communications including phone calls email correspondence memos meeting minutes mail and faxes.

• Visitor attendance Coordinate logistics for domestic and international visitors

• Prepares agendas and materials for executive meetings.

• Establishes and maintains support systems for structuring priorities necessary to the Executive.

• Assist in managing the executives schedule to include scheduling meetings and appointments as well as overseas business trip logistics and itinerary.

• Supporting other departments based on instructions arranging and preparing company-wide events.

• Handles confidential matters requiring discretion and judgment.

• Acts as liaison with other departments and outside agencies including senior level management.

• Expense reimbursement Receipt Filling

• Supports associated with expats (such as providing cultural understanding emergency support for family act as liaison between expat and local employees)

• Manage common resources for all CE(Commercial Excellence) team (e.g shared locker DL(mailing-list) etc.)

• Meal ordering for meetings

• Support CE teams in events and meetings

• All other duties as assigned.

Requirements:

• 5 years or more of working experience in multinational company as assistant to executive

• Standard skilled in MS application especially Excel PowerPoint Word.

• Fluent in English (writing reading speaking)

• Native level in Japanese (writing reading speaking)

• Ability to quickly learn the company system and operation.

• Ability to prioritize the important agendas and manage the calendars of executive effectively ensuring confidentiality.

• Understanding of the foreign culture and be able to communicate with related stakeholders smoothly.

Preferences:

• Detail-oriented organized supportive collaborative fast-paced trustworthy approachable

• Previous experience of supporting executives / C-suite (experience of supporting foreign expats is a plus)

Contract period: 1 year

For Internal Applicants

• Based on your experience and interview evaluation the position title and level may vary.

• If you are Japan employee please read Internal Application Guideline in Ask GS. Especially if you are less than 18 months in your current role you are required to obtain application approval from your current manager as well as your respective BUHR. If you are Japans employee you are not able to apply for multiple positions at once.

• For Employee Referral Program (ERP) please read and understand the details of theInternal Referral Overview on the Ask GS and you have made a compliant referral.

Required Skills:

Preferred Skills:

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1