Finance & Administration Coordinator

Job Title

Finance & Administration Coordinator

Job Description Summary

We are looking for a detail-oriented Finance & Admin coordinator professional to support finance procurement invoicing reporting and administrative coordination across data center maintenance operations. This role is responsible for helping ensure financial and administrative processes are accurate timely compliant and well documented while supporting client SLA KPI and operational governance requirements.

Job Description

About the Role:

• Support delivery of Maintenance Services through accurate finance procurement administrative and reporting support aligned to client SLA and KPI requirements.
• Provide parts purchasing and invoice support for maintenance-related activities including purchase request tracking supplier documentation invoice checks and approval follow-up.
• Coordinate with site leadership Plant Supervisors Office Engineers Plant Operators and third-party vendors to support maintenance scheduling vendor attendance service documentation and administrative close-out of work activities.
• Assist with reports covering services performed maintenance activities completed vendor activity open actions procurement status invoice matters and other service-related updates required by the client or account leadership.
• Maintain accurate records for work orders purchase orders invoices vendor documents maintenance reports inspection records and other site documentation within designated systems and shared repositories.
• Support CMMS and reporting activities by updating administrative fields tracking work order status collating completed work evidence and ensuring records are complete and available for review.
• Monitor and track maintenance-related spend invoice status procurement requests vendor submissions and supporting documentation escalating delays discrepancies or exceptions as needed.
• Assist with data collation for maintenance analysis benchmarking workload tracking PM compliance SLA/KPI reporting and governance meetings.
• Support the development and maintenance of administrative procedures for work requests reporting notifications workload tracking document control purchasing invoicing and vendor coordination.
• Ensure finance procurement administrative and reporting activities comply with client policies Cushman & Wakefield procedures safety requirements document retention standards and applicable regulations.
• Provide clear and timely communication to the Project Lead site team vendors and client representatives on procurement status invoice issues reporting deadlines documentation gaps risks and required follow-up actions.

About You:

• 2 years of relevant experience in finance administration procurement support facilities administration contract administration or operational reporting.
• Experience supporting purchase orders invoices vendor coordination maintenance reporting or administrative governance in a data center facilities management engineering or mission-critical environment is preferred.
• Strong finance administration procurement support invoice tracking and document control skills.
• Good understanding of facilities maintenance administration vendor coordination purchase-to-pay processes and operational reporting requirements.
• Strong organizational follow-up and workload tracking skills with the ability to manage multiple priorities and deadlines.
• Good communication and stakeholder coordination skills across account leadership site operations teams client representatives suppliers and vendors.
• Proficiency inMicrosoft Office especiallyExceland reporting templates.
• Familiarity withCMMS procurement platforms invoice systems BI or reporting dashboards and document control processes is advantageous.
• Strong attention to detail data accuracy confidentiality compliance awareness and adherence to client and Cushman & Wakefield procedures.
• Relevant diploma certificate or degree inFinance Accounting Business Administration Facilities Management or a related discipline.
• Industry-recognized professional training or qualifications in finance administration procurement facilities management or the data center industry would be an advantage.

INCO: Cushman & Wakefield

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1