Guest Services Admin (Hakuba)
>>>Full-time Year-round Position
GUEST SERVICES - ADMINISTRATION
Are you passionate about people Do you have a can-do attitude
Want to be part of a great team Then the Guest Services Team could be the perfect fit for you!
We are looking for friendly approachable efficient and enthusiastic individuals to join our Guest Services Team in Hakuba. You should have excellent customer service skills a positive attitude and a genuine passion for working with people.
Based at the office in Hakuba you will play an important role in supporting our day-to-day Guest Services operations. Your responsibilities will include assisting at the Front Desk answering phone calls and guest inquiries responding to emails and guest feedback ordering and conducting stocktakes of lift passes preparing official documents managing lost property supporting our returning guest rewards program monitoring outstanding balances and maintaining accurate records of departmental receipts inventory and supplies.
If you enjoy working in a fast-paced environment helping guests and being part of a supportive team we would love to hear from you!
POSITION
Guest Services - Admin
KEY RESPONSIBILITIES
Winter Season (December April)
- Assist the Hotel Supervisor in managing seasonal staff.
- Prepare and manage staff rosters and schedules.
- Provide Front Desk coverage when required.
- Order and conduct stocktakes of lift passes.
- Prepare insurance documents and other official letters and supporting documents.
- Assist with the daily email workload.
- Answer and respond to incoming phone calls.
- Respond to guest feedback forms and report relevant feedback to department heads.
- Record and store lost property and arrange its return to guests.
- Monitor report and follow up on outstanding balances.
- Prepare gifts for returning guests.
- Monitor departmental inventory and supplies and arrange reordering when required.
- Assist with additional tasks and duties as required.
- Ensure all official documents are completed accurately and filed appropriately.
Green season (May November)
- Assist with inventory management and stocktakes.
- Respond to inquiries from the Reservations Team regarding guests.
- Assist with marketing activities and initiatives.
- Order and manage hotel supplies.
- Assist with housekeeping and general maintenance of the hotel and accommodation facilities.
PREFERRED EXPERIENCE/ TRAINING
- Personal customer service experience (Face to Face)
- Travel/tourism experience
- Cash/Credit Card Processing/ Handling
- Office/Administration experience
- Reservations experience
- Previous Front Desk/Guest Services experience
- Bilingual English/Japanese is preferred but not essential
PERSONAL ATTRIBUTES REQUIRED
- Energetic confident can-do attitude
- Exceptional guest experience skills
- Genuine passion for assisting people
- Excellent computer skills
- Mature flexible approach with the ability to adapt to any situation
- Reliable very organized and well presented
- Ability to work long hours and multitask
- Stress tolerance for hectic business times ability to display patience and tact
- Show initiative with the ability to think on your feet
REQUIREMENTS:
- Strong English skills are a must
- Competent in using Microsoft Word Excel and Outlook
VISA REQUIREMENTS:
- Must be a Japanese resident or have/be eligible for a work visa in Japan
SKI/SNOWBOARD ABILITY:
No previous ski/snowboard ability is required however some experience is preferred.
REMUNERATION PACKAGE
- Approx.depending on skills and experience
- Subsidised staff accommodation available
- Free personal Grand Hirafu seasonal lift pass & a range of other staff benefits
EMPLOYMENT DATES
Full-time Contract
WORKING HOURS:
5 days per week (8/8:30AM 5/5:30PM)
Average of 40 hours per week during peak season.
Employment Type : Full Time
Experience: years
Vacancy: 1