Associate Event Project Manager (Japanese-speaking, Remote – Travel Required)

Job Description

Job Description

This rolling freelance assignment places you at the centre of enterprise-grade events for a global event technology provider across virtual, hybrid, and in-person formats. You’ll combine platform configuration, client service, and live delivery to create seamless attendee experiences—often in fast-moving life sciences and professional services environments.

Core responsibilities

Platform build & configuration (≈35%) : Build, configure, and launch web / mobile event apps with precision across registration, content, engagement, and streaming modules.

Client & stakeholder management (≈20%) : Lead clear, timely communications with senior stakeholders; run kick-offs, status updates, and risk / issue logs.

Live event delivery (≈40%) : Coordinate rehearsals, speaker briefings, audience engagement tools, vendor & AV partners, badge printing, check-in, and onsite logistics.

Post-event insight (≈5%) : Support post-event comms, analyse event data, and surface practical recommendations.

Success milestones

Month 1 : Complete platform training / certification, shadow live projects, contribute to delivery.

By Month 3 : Independently lead your first event; run kick-off calls; receive positive client feedback.

By Month 6 : Confidently manage multiple virtual and onsite events with consistently high satisfaction scores.

Requirements

Requirements

Experience : Proven end-to-end B2B event delivery (webinars, conferences, trade shows, congresses).

Technical : Comfortable building / configuring modern event platforms (experience with Backstage or similar highly valued).

Coordination : Strong cross-functional skills with AV partners, venues, agencies, and internal teams; crisp timelines and documentation.

Execution under pressure : Calm, solutions-first approach when plans shift; meticulous attention to detail.

Languages : Professional fluency in Japanese and English (spoken and written).

Mobility : Ability and willingness to travel internationally for onsite delivery as required.

Nice to have : Experience in life sciences and the ability to analyse event data to produce actionable insights.

Benefits

Benefits

Pay : USD $31–$40 per hour (experience-dependent).

Terms : 45-day invoice terms , plus reimbursed travel costs when onsite is required.

Engagement : Freelance / rolling project assignment with work allocated on a project-by-project basis and ongoing opportunities for high performers.

Flexibility : Remote-first delivery with international exposure across formats (virtual, hybrid, in-person).

Inclusion : We welcome applicants of all backgrounds and do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.